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What notifications are sent in the system?
Here you will find an overview of all notifications sent in the Grønn Jobb systems, when they are sent and who is getting them.
Tasks
No matter where a task is created from, the responsible will always be notified that they have been assigned a new task. Tasks can come from different modules, but the notification is always the same:
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New task You have been assigned a new task: {task title} |
If many tasks are created at the same time for the same person, such as when creating measures in a risk analysis, a collective notification is sent.
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New tasks You have been assigned new tasks |
A reminder about the task is also sent out the day before the deadline, if the assignment has not yet been completed.
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Task reminder You have a task due tomorrow: {task title} |
If there are multiple tasks that are due on the same day, a combined notification will be sent.
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Task reminder You have tasks due tomorrow that haven't been completed yet. |
The same reminder will be sent the day after the deadline, if the task is still not completed.
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Task reminder You have a task due yesterday that is not yet complete: {task title} |
If multiple tasks are involved, a combined notification is sent.
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Task reminder You have tasks due yesterday that haven't been completed yet. |
A notification is sent to the person who created the task when it is completed.
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Completed task {Employee name} has completed the task: {task title} |
Read confirmations
When someone is asked to read a document in the document archive, this notification is sent.
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Read confirmation You have been asked to confirm that you have read the document: {documents title} |
When the person confirms that they have read the document, the notification below is sent to the person who uploaded the document.
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Reading confirmed {Employee name} has read the document: {document title} |
The same types of notifications are also sent when there is a routine that needs to be read confirmed.
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Read confirmation You have been asked to confirm that you have read the routine called: {routine title} |
For routines, the notification of a confirmed read is sent to the person who last edited the list of read receipts.
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Reading confirmed {Employee name} has read the routine called: {routine title} |
Deviations
When new deviations are registered, a notification is sent to the administrator, safety representative and, if there is any, the deviation responsible.
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New deviation A new deviation has been registered: {deviation title} |
If you complete a safety inspection and create multiple deviations at the same time, the notification might look like this:
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New deviations Several new deviations have been registered |
If anyone handling the deviation comments on it, a notification is sent to the person who registered the deviation.
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New comment on your deviation {Employee name} has commented on your deviation: {deviation title} |
Expiration dates
You can set expiration dates for some things in the system, and then reminders will be sent out when the date approaches. 1 month before a competence expires, a reminder will be sent to the employee.
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Expiring competence The validity of {competence title} expires in 1 month. Remember to renew before the deadline. |
A notification is also sent to the team manager and administrator that looks like this:
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Expiring competence The validity of {comepetence title} for {employee name} expires in 1 month. Remember to renew before the deadline. |
It is also possible to set expiration dates on equipment. Here, a notification is sent to the administrator 1 month before the expiration date.
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Expiring equipment The validity of {equipment title} expires in 1 month. Remember to renew before the deadline. |
Vacation and absence
When an employee registers vacation or absence in the calendar, a notification is sent to the administrator and either the team manager or the person who handles absence requests.
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New absence request {Employee name} has sent a request for vacation/absence from {start date} to {end date} |
When the request is approved, a notification is sent to the employee.
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Approved absence request {Employee name} has approved your asbence request from {start date} to {end date} |
A similar notification is also sent if the request is rejected.
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Rejected absence request {Employee name} has rejected your absence request from {start date} to {end date} |
In December, employees have the opportunity to request to transfer rest vacation. A notification will then be sent to the administrator and either the team manager or the person who handles absence requests.
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Transfer of remaining vacation {Employee name} requests to transfer his remaining vacation to next year |
When a remaining vacation request is approved, the employee receives a notification.
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Approved transfer of remaining vacation {Employee name} has approved your request to transfer remaining vacation time. |
A similar notification will be sent if the request is rejected.
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Rejected transfer of remaining vacation {Employee name} has rejected your request to transfer remaining vacation time. |
Administrators have the ability to delete approved absences. If this happens, a notification will be sent to the person whose absence is being deleted.
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Deleted absence {Employee name} has deleted your approved absence from {start date} to {end date} |
Hour registration
When a timesheet is submitted for approval, a notification is sent to the administrator and either the team manager or the person who handles approval of hours.
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New timesheet for approval {Employee name} has submitted their timesheet for approval. |
When all or part of the timesheet is approved, a notification is sent to the employee.
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Approved timesheet {Employee name} has approved your timesheet. |
A similar notification is sent if all or part of the timesheet is rejected.
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Rejected timesheet {Employee name} has rejected one or more of your timesheets |
Other
When the administrator or team manager chooses to send course reminders, notifications are sent to the employees who receive the reminder.
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Reminder to complete course {Employee name} asks you to complete the course {course title} |
When an advisor uploads a document in the BHT portal, a notification is sent to the administrator.
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New BHT-document {Advisors name} has uploaded a new BHT document to your company |
When an advisor requests access to your company via your user, a notification is sent to your user.
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Access request {Advisors name} is requesting access to your company: {company name} |
When you purchase a new product from us and gain access, a notification will be sent to all users. The administrator will receive this notification:
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New product You have gotten access to {product name}. Your employees have gotten access too. Go to company settings to check that all licenses are assigned correctly and to make changes. |
While everyone who has a regular user gets this notification:
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New product You have gotten access to {product name}. You can access it in the menu to the left. |
When an employee in the company has a birthday, the administrator can choose whether or not notifications should be sent. The notification looks like this:
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Birthday celebration {Employee name} is celebration their birthday today! |