How do I change my time registration settings?

Accessing settings

At the top right of the system, the administrator will find an icon shaped like a gear. If you do not see the gear, you do not have an administrator role. By clicking on the icon, you can choose between company settings and role settings. To change settings related to time registration, go to company settings.

Under the General tab, you will find the settings for the various products you have purchased. When you open the HR settings, the time registration settings are at the bottom, under the vacation and absence settings.

Using time registration

You can decide for yourself whether you want to use time registration or not. This may be relevant if, for example, you want to use the vacation and absence function in the calendar, but not time registration. If you turn off time registration, all options in the calendar and menus related to time registration will disappear, and no one in the company can use the function.

Time registration settings

If you want to use time registration, there are several settings you can customize:

Procedure

This works in the same way as the procedure for vacation/absence, and controls who receives notifications and who can approve time sheets. Admin users can always approve or reject all time sheets, but if the choice is set to team manager, it means that the responsible team manager for the employee, also can approve the time sheet. If the choice is set to a single person, only that person and admin users can approve time sheets.

Paid or unpaid breaks

This setting determines whether breaks are included in the paid time. The user must still register breaks themselves, but if you select "paid", we will automatically calculate the total paid time including breaks. If you send hours to Tripletex, paid breaks will be included in the time that is transferred.

Working hours

In the field called working hours, you can choose between three options. Either select "7-15", "8-16" or "None". This setting controls which times are pre-filled when employees register their hours. If "None" is selected, the pre-filled start time will be 8 hours back in time and the end time will be the time of registration.

Paid or unpaid breaks in overtime

Here you can choose whether breaks registered in overtime should automatically be considered paid or not. It is therefore possible to have different settings for overtime and regular working hours. Employees who work more than two hours of overtime are entitled to a 30-minute break that will be paid as overtime.

Pay codes

Finally, you can choose which pay codes should be linked to the different time types in the system. The setting does not affect the functionality of the system, but if you download timesheets as CSV files or integrate the system with Tripletex, the pay code will be sent with each registration made by employees. Pay codes are used when the hours are to form the basis for salary payment in an accounting program.