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How do I transfer rest vacation?

Read about how you can transfer vacation days from one year to another.

Both employer and employee have a duty to ensure that the statutory vacation is taken during the year. If the employee has not used up all the vacation days, the Act relating to Holidays enables the employer and employee to agree in writing to transfer up to 2 weeks of statutory vacation to the following vacation year.

If an employee wants to transfer vacation days, they can go to their personal calendar. There, the employee can see how many vacation days have been used during the year and how many days remain by clicking on “Vacation days left ” in the box on the right.

In December, the “Transfer vacation” button will be available. When the employee clicks on this, a request is sent to transfer the remaining vacation days. The request appears in the same list as other vacation and absence requests.

It is not possible to transfer more or fewer days than the employee has left. The employee must register all vacation to be used before the transfer is completed. After the transfer is complete, the employee will not be able to use any more vacation days for the current year.

If the request is approved, the days are transferred and the employee is notified. If the request is rejected, the employee is also notified.

Transferring remaining vacation can also be done directly in the system by a team manager or administrator. These have a menu option called Rest vacation under Calendar, which is not available to users with the employee role. By clicking here, you get an overview of the vacation days for your employees, how many they have used and how many they have left for the year.

 

Under Actions, you can click on the "Transfer" icon for the employee you want to transfer vacation for. By doing this, all of the available vacation days the employee has to their credit will be transferred over to the next year. When this has been done, the icon will be disabled and the number in the "Vacation days available" column will be set to 0. Now the employee will no longer be able to register vacation this year.

Team managers and administrators also have access to the Balance page. Here, the transferred days will be visible in the column called "Transferred days", in the tab for next year.