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How do checklists work?

Read about how the meny item Checklists work.

Regardless of which product you have purchased from Grønn Jobb, you can complete checklists in the system. These are also available in the mobile app. Which checklists you have access to depends on which products you have purchased. We offer a number of checklists together with the various products, but you can also create your own checklists if you wish.

If you want to change the items in a checklist or create your own checklists, do so under the "Templates" menu option.

To complete a checklist, go to the menu option "Checklists". The list shows all the different checklists that have been completed or started. On the far right you can see how many times the checklist has been completed.

If you are an admin, you have access to all the checklists that your employees complete. If you are an employee or department manager, you only see the checklists that have been completed in your department and in the projects you participate in. The number shown on the right may therefore be different for different users.

If you click on "New" from this list, you will be given a choice of which checklist you want to complete. The options are filtered by the language you use in the system. If you want to complete a checklist in a different language, you must change the language in the system.

If you click on the checklist in the list, you will see all instances of the checklist and who created it. In this list you can filter on several criteria to find what you are looking for. Here you can also start the selected checklist directly by clicking on "New".

Complete a checklist

When you create a checklist, the information from the template is automatically filled in, but you can change both the title and description. You must also choose whether the checklist should be completed in relation to a department or a project.

For each item, you can add comments and up to five images. When you check off an item on the list, we save your initials and the time the item was checked off. You can leave the checklist at any time and continue later if you wish. Your changes are automatically saved, and the checklist appears in the list as started.

It is possible for several people to complete a checklist together and check off different items, but you cannot be logged into the same checklist at the same time. The first person must therefore exit the checklist before the second person can fill in the rest. Who is working on a checklist is visible if you try to open it.

When you are finished with the checklist, click "Finish." You cannot make any more changes after it is completed.

Checklists completed before 13.05.2026 were automatically saved as PDFs in the document archive. This no longer happens automatically, but it is still possible to download the checklist as a PDF by using the button in the top right when viewing the checklist. Any documents already saved in the document archive are still there.