Can I delete an employee who has quit?

If an employee has quit, you can change their status to "Quitted". This means that all licenses are removed from the employee and that they no longer have access to the system. The employee will also no longer appear on the organization chart or as an alternative when you choose who participates or is responsible for various things in the system. The employee will only be visible in the list of "My employees" and nowhere else.

How to change status

Start by clicking on "My employees" in the menu to the left, and then on the employee you want to change status on.

Click on "Edit" and then "Position". Here you can change the status of the employee if they for example is on leave, has quit or has been laid off. This status is shown in the list of employees so you can easily see who is active in the system. If the status is set to laid off or on leave, the employee will not lose their licenses and will still have access to the system. 

Deleting the user

Once the employee's status has changed to "Quitted", you can delete the user. You do this from the list of employees by clicking the delete icon. When you delete the employee, all data belonging to the user will be deleted and cannot be recovered. Here are some examples of what will be deleted:

• Hour registrations
• Vacation and absence registrations
• Documents uploaded in the onboarding process

If the user has participated in work processes as a participant or as a responsible person, the name will be replaced with "Deleted user (date of deletion)" in the documentation stored in the system.